Admin and Procurement Assistant (Yangon)

  • Full Time
  • Yangon

Early Dawn Microfinance Company Limited (“DAWN”) is a regulated microfinance institution that currently serves around 270,000 clients in 62 branches in Myanmar. It is a fast growing Institution with around 900 employees, with plans to serve additional segments of clients, with new and better products and services, to introduce innovations based on technology, and with an obvious need for additional departments and positions (www.dawn.com.mm). DAWN is registered under the Ministry of Planning and Finance, and was granted a license by the Financial Regulatory Department to provide financial services to low-income clients as well as to small and medium businesses.

(FOR Myanmar National ONLY)

JOB PROFILE

Job Title
: Admin and Procurement Assistant
Location
: Head Office, Yangon (but with frequent visits to the branches)
Number of Position
: 1
Type of Contract
: Open
Reports to
: Admin and Procurement Officer
JOB PURPOSE

  • To assist in Administrative functions, manage overall communications, procurement and clerical requirements.
  • The Admin and Procurement Assistant will assist the Admin and Procurement Officer in all the below tasks as needed.

JOB DESCRIPTION

  • Assist in reception and when necessary, arrangement of meeting rooms
  • All messaging, telephone, fax, e-mail communications, and maintain communication files daily incoming and outgoing correspondence and logs as necessary
  • Arrange for Couriers and dispatch of outgoing letters and collection parcels/ letters from bus terminal.
  • Schedule appointments, meeting and workshops
  • Arrange accommodation, travel requests and approvals for staff and visitors
  • Arrange for printing and distribution of communications and documentation as requested
  • Assist in receiving form suppliers and delivery of purchases to program offices
  • Support the administrative works
  • Assist in ticketing, visa and hotel arrangements (data charges, last minute collecting)
  • Assist to Admin Assistant as responsible for all travel arrangements (by air, car) for all staff and visitors, including travel bookings and ticketing, visa and travel authorization
  • Collection of documentation process at immigration Department for internationals staff
  • Assist in meeting and training planning- venues, lunches, tea, transportation, etc.
  • Assist in Collection and payment of telephone and utility bills of all offices and residences
  • Provide logistics and other necessary arrangement to set up new offices and old offices when require.
  • Assist in repairs and maintenance of office buildings and furniture.
  • Assist in procurement activities and coordinate with logistics and HR departments regarding
  • DAWN microfinance related activities.
  • Other tasks as requested.
 PERSON SPECIFICATIONS

  • Bachelor’s degree and other relevant diploma
  • At least one-year professional working experience, in development sector preferred
  • Professional working experience with international organizations preferable
  • Proven team working ability
  • Strong communications skill, including proficient English language ability
  • Computer proficiency in word processing and spreadsheets
  • Ability and willingness to frequently travel within the country.
To Apply 

Interested and qualified candidates are requested to send an Application Letter, Curriculum Vitae to: jobs@dawn.com.mm or Human Resources Department Phone 09-457750916 (Viber), No.587, 3rd Floor, The Regency Offices, Pyay Road, 2nd Ward, Kamaryut Township, Yangon not later than  5 PM. 4th, April, 2024.

Note: Candidates are also requested to mention in the applications if there is, blood/marriage relationships with the existing DAWN employees and please identify two reference persons. No requirement of photo or copy of certificates and only short-listed candidates will be contacted.

To apply for this job email your details to jobs@dawn.com.mm

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